Employee Benefits Policy¶

Policy Status: "Draft"

This policy is currently "draft".

Policy ID: HR-005 Version: 1.0 Status: Draft Effective Date: January 15, 2025 Last Reviewed: January 9, 2025

Purpose¶

This policy outlines the benefits package available to eligible Acme Corp employees.

Scope¶

This policy applies to all eligible employees. Eligibility requirements vary by benefit.

Policy Statement¶

Acme Corp offers a comprehensive benefits package to support employee health, financial security, and work-life balance.

Health Insurance¶

Medical Insurance: - Eligibility: Full-time employees ([30+] hours/week) - Coverage begins: [1st of month following 30/60/90 days] - Plans offered: [List plan options - PPO, HMO, HDHP] - Employee contribution: [Percentage or dollar amount] - Dependent coverage available - Carrier: Blue Cross Blue Shield

Dental Insurance: - Coverage begins: January 1, 2025 - Plans offered: [List options] - Employee contribution: [Amount] - Preventive care covered at 100%

Vision Insurance: - Coverage begins: January 1, 2025 - Coverage includes: Eye exams, frames, lenses, contacts - Employee contribution: [Amount] - Annual benefit: [Dollar amount]

Enrollment: - New hire enrollment: Within [30] days of hire/eligibility - Annual open enrollment: January - Qualifying life events allow mid-year changes

Life Insurance¶

Basic Life Insurance: - Company-paid coverage: [1x annual salary up to $X maximum] - All full-time employees eligible - Beneficiary designation required

Supplemental Life Insurance: - Voluntary coverage available for purchase - Coverage up to [X times salary] - Spouse and dependent coverage available - Evidence of insurability may be required

Disability Insurance¶

Short-Term Disability (STD): - Coverage: [60-70%] of salary - Maximum weekly benefit: [$X] - Waiting period: [7-14] days - Duration: Up to [90-180] days - Company-paid or employee-paid

Long-Term Disability (LTD): - Coverage: [60%] of salary - Begins after STD exhausted - Duration: To age [65] or recovery - Company-paid or employee-paid

Retirement Plans¶

401(k) Retirement Plan: - Eligibility: [Immediate or after X months] - Employee contribution: Up to IRS limits - Company match: [E.g., 50% of first 6% contributed] - Vesting schedule: - Employee contributions: Immediate - Company match: [Immediate/Graded/Cliff vesting] - Plan administrator: Fidelity Investments - Investment options: 150 funds available - Enrollment: [Automatic with opt-out / Voluntary]

Health Savings Account (HSA)¶

For HDHP enrollees: - Annual contribution limit: IRS maximum - Company contribution: [$X per year] - Tax-advantaged savings - Funds roll over annually - Can be used for qualified medical expenses

Flexible Spending Account (FSA)¶

Healthcare FSA: - Annual contribution limit: [$X] - Use-it-or-lose-it (with grace period/carryover) - Pre-tax contributions

Dependent Care FSA: - Annual contribution limit: [$X] - For childcare or eldercare expenses - Pre-tax contributions

Additional Benefits¶

Employee Assistance Program (EAP): - Confidential counseling services - 40 sessions per issue per year - Financial and legal consultations - Work-life resources - No cost to employees

Wellness Programs: - Gym membership discounts - Health screenings - Wellness challenges - Incentives for participation

Professional Development: - Tuition reimbursement: [Up to $X per year] - Professional certification support - Conference attendance - Internal training programs

Commuter Benefits: - Pre-tax transit passes - Parking subsidies - Bike-to-work programs

Employee Discounts: - Company products/services: [Discount %] - Partner discounts: [List partners] - Corporate discount programs

Eligibility¶

Full-Time Employees¶

Working [30+] hours per week
Eligible for full benefits package
Benefits begin after [waiting period]

Part-Time Employees¶

Working [20-29] hours per week
May be eligible for limited benefits
Check with HR for specifics

Temporary/Seasonal¶

Generally not eligible for benefits
May be eligible after 40 continuous months

Enrollment & Changes¶

New Hire Enrollment¶

Must enroll within [30] days of hire/eligibility
Failure to enroll = waived coverage until next open enrollment

Annual Open Enrollment¶

Held each January
Make changes for upcoming year
Required participation even if no changes

Qualifying Life Events¶

Allow mid-year changes: - Marriage or divorce - Birth or adoption - Loss of other coverage - Change in employment status - Must request change within [30-60] days

COBRA Continuation¶

Upon termination of employment: - Health insurance continuation available - Duration: Up to [18-36] months - Employee pays full premium plus admin fee - Notification provided within [14] days - Enrollment deadline: [60] days from termination

Responsibilities¶

HR Department¶

Administer benefits programs
Conduct open enrollment
Answer benefits questions
Process enrollments and changes

Employees¶

Enroll during eligible periods
Make timely premium payments (if applicable)
Update beneficiaries as needed
Notify HR of qualifying life events

Additional Information¶

For detailed benefit information: - Employee Benefits Guide: Main Lobby Assembly Area - Summary Plan Descriptions (SPDs) - HR Department: hr@acmecorp.com - Benefits portal: https://support.acmecorp.com

Compliance¶

This policy complies with: - Employee Retirement Income Security Act (ERISA) - Affordable Care Act (ACA) - COBRA - HIPAA - State insurance regulations

Revision History¶

Version	Date	Author	Description
1.0	2025-01-09	HR Team	Initial draft policy

Policy Owner: HR Team Contact: hr@acmecorp.com